Bookkeeping - firma.de

Bookkeeping

We look after your bookkeeping so you can focus on growing your business.

  • Fast and reliable handling of all paperwork
  • Comprehensive, personalised advice
  • Transparent cost structure starting at €75.00
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Leave your paperwork to the professionals

Bookkeeping Starter

For 40 accouting entries. Additional entries cost €0.85 each.
75 €
/

monthly*

*Net price

Services of firma.de (bookkeeping)

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Monthly reporting

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Accounts payable

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Accounts receivable

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Each additional accounting entry costs € 0.85

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Account reconciliations

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Cash journal allocation and accounting entries

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Allocation and accounting entry of transations

Bookkeeping Holding

Monthly Bookkeeping. Up to 40 accouting entries. Additional entries cost €0.85 each.
150 €
/

yearly*

*Net price

Services of firma.de (bookkeeping)

checked

Monthly reporting

checked

Accounts payable

checked

Accounts receivable

checked

Each additional accounting entry costs € 0.85

checked

Account reconciliations

checked

Cash journal allocation and accounting entries

checked

Allocation and accounting entry of transations

Net prices

The services are exclusively mechanical work processes according to § 6 No. 3 and 4 StBerG - account assignment and booking of current business transactions.

Exceptional services at fair prices

Bookkeeping StarterBookkeeping Holding
Services of firma.de (bookkeeping)
Monthly reporting
Business evaluation report
Balance sheet and income statement
Open items list
Accounts payable
Allocation and accounting entry of outgoing invoices
Debitor account reconciliation
Open items list
Accounts receivable
Creditor account reconciliation
Allocation and accouting entry of incoming invoices
Each additional accounting entry costs € 0.85
Account reconciliations
Cash journal allocation and accounting entries
Allocation and accounting entry of transations
75€ excluding tax150€ excluding tax
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The services mentioned above are provided in accordance with § 6 no. 3 and 4 StBerG (Account Assignment and Booking of Current Business Transactions) of the German Tax Consulting Law.

  • 1. Convenient and fast integration

    We integrate your business's processes into ours. Benefit from competent, fast and reliable services that we customise to fit your needs.

  • 2. Top technical standards

    Our systems have been certified in accordance with ITSG regulations and are compliant with the German guidelines for data access and the controllability of digital documents (GDPdU).

  • 3. Reduce your overheads

    By using our bookkeeping service, you reduce your time and money spent on administration. Focus on what matters - growing your business!

  • 4. Optimised processes

    Our efficient operating model enables us to provide services efficiently and below-market rates.

How can we help you? Feel free to contact us at any time.

Bookkeeping FAQs

When must I start bookkeeping?

Bookkeeping needs to be set up immediately after the (incorporated) company is formed. The opening balance sheet (Eröffnungsbilanz) is the first entry that is made and it is always dated as the notary date of incorporation.

Info for our customers: Please keep receipts for the costs involved in setting up your company! We will check for you which ones can be considered in the bookkeeping.

Do I have to submit the advance return for turnover tax (Umsatzsteuervoranmeldung) monthly or quarterly?

As a new entrepreneur, you are normally obliged to submit advance VAT returns on a monthly basis, unless the tax office (Finanzamt) informs you otherwise. Later, a quarterly or annual return is also possible. This option depends on the turnover of your company and the assessment of the responsible tax office.

What happens if I transfer the data to firma.de too late?

In this case, the tax office can impose late-payment penalties or surcharges for the delay, which lead to unnecessary additional costs for you.

What happens if I don't do the bookkeeping at all?

The tax office can apply late-payment penalties or surcharges as well as other penalties. In the event of a long delay, the tax office will independently estimate your tax base. These estimates are always at a clear disadvantage to the taxpayer.

For more information: Double-entry bookkeeping for entrepreneurs: An introduction

Which documents do I need to set up my bookkeeping with firma.de?
  • firma.de master datasheet (Stammdatenblatt)
  • Copy of your identity card or passport
  • Trade registration (Gewerbeanmeldung)
  • Notarised articles of association (Gesellschaftsvertrag)
  • Certificate of incorporation, registration in the commercial register
    (Handelsregisterauszug, Anmeldung zum Handelsregister)
  • Tax registration questionnaire (Fragebogen zur steuerlichen Erfassung)
  • Tax number (Steuernummer)
  • VAT identification number (Umsatzsteuer-Identifikationsnummer)
What documents are required to prepare my accounts?
  • Monthly bank statement (Bankauszug) with opening (Anfangsbestand) and closing balance (Endbestand ) (also necessary even if there were no account transactions in order to check the bank balance)
  • Cashbook (Kassenbuch) and the corresponding receipts (if applicable)
  • Incoming invoices (Eingangsrechnungen)
  • Outgoing invoices (Ausgangsrechnungen)
  • Travel expense accounts/logbook (Reisekostenabrechnungen, Fahrtenbuch)
  • Other supporting documents (if applicable)
  • Entertainment receipts (Bewirtungsbelege)
  • Receipts (Quittungen)
  • Fuel receipts (Tankbelege)
  • Payroll journal (Lohnjournal)
  • Credit card statements (Kreditkartenabrechnungen)
  • Rental contracts/loan agreements (Mietverträge, Darlehensverträge)
What does Dauerfristverlängerung (permanent extension) mean?

The deadline for submitting advance VAT returns (Umsatzsteuer-Voranmeldungen) and for making advance VAT payments (Umsatzsteuer-Vorauszahlungen) can be extended by one month by applying to the tax office (§ 46 UStDV).

Important: Anyone who is obliged to submit a monthly advance VAT return will only receive the Dauerfristverlängerung on condition that a special advance payment (Sondervorauszahlung) is made to the tax office.

The Sondervorauszahlung (special advance payment) amounts to one eleventh of the total of the advance payments for tax on sales/purchases of the previous year. Your special advance payment is offset against the subsequent advance payment for tax on sales/purchases.

Info for our customers: If you receive a Dauerfristverlängerung (permanent extension), we do not need your data until the 10th of the following month.

When must I submit my bookkeeping documentation to the tax office?

Newly incorporated companies are obliged to submit monthly advance VAT returns (Umsatzsteuervoranmeldungen) and therefore also keep up-to-date monthly accounts. The deadline for submitting the advance VAT return (Umsatzsteuer-Voranmeldung) is always the 10th day of the following month or, if you’ve been granted a Dauerfristverlängerung, one month later. A Dauerfristverlängerung (permanent deadline extension) must first be applied for. We can do this for you.

Example:

Deadlines for submission of a VAT return for January to the tax office (Finanzamt) are as follows:

  • Without Dauerfristverlängerung = 10 February
  • With Dauerfristverlängerung = 10 March
Do I have to take care of the turnover tax advance return (Umsatzsteuer-Voranmeldung) myself?

We will send you the transmission protocol (Übertragungsprotokoll) to confirm that your tax return has been submitted. This means that you do not have to submit the return yourself.

Can I still deposit money in my incorporated company after its formation?

You have the following options when it comes to financial contributions post-incorporation:

Option one: Deposits are treated as loans, ie you need a loan agreement which is concluded between you and the company.

Option two: Contributions are posted as capital reserves (Kapitalrücklage) which serve to increase the share capital (Stammkapital) (§ 272 para. 2 HGB)

Simple private contributions and withdrawals by shareholders are not possible for incorporated companies.

Can I change from my existing accounting to firma.de?

Yes, that is not a problem. In this case, we need a data transfer (in DATEV) or the Buchungsstapel (literally this translates to ‘booking stack’, which essentially is a batch file) as a DATEV export.

What if I have misplaced or lost a receipt?

In order to be able to post the receipts correctly as expenses, we need a replacement receipt. You have two options:

  • Requesting a copy of the receipt from the vendor (input tax deduction possible)
  • Internal document with indication of the delivery or service (no input tax deduction possible)

Alternatively, you can also choose not to post the expense. Then no receipt is necessary. However, the entries must be categorised as non-deductible business expenses, which will consequently increase the tax liability of your company.

Can I incur additional costs?

Yes, this is possible if you do not submit your documents in the proper format, if documents are missing or if corrections need to be made. If this occurs, it requires action that goes beyond the scope of our fixed-price packages. We will, therefore, need to charge you for any additional work. You will find a detailed overview of this in our terms and conditions.

What is Kleinunternehmerregelung (small business regulation)?

Businesses with a small annual turnover can be exempted from VAT by applying to the tax office for the small businesses scheme, called the Kleinunternehmerregelung.

Conditions:

  • Gross annual turnover (Brutto-Jahresumsatz) less than €22,000 (until the end of 2019 still €17,500) in the previous year
  • Planned gross annual turnover of less than €50,000 in the current year
  • Deductions may not be offset

The Kleinunternehmerregelung may be used by sole proprietors (Einzelunternehmer), freelancers (Freiberufler), partnerships (eg GbR) and corporations (eg UG, GmbH). It is also particularly suitable for companies in the start-up phase or holding companies that are not generating revenue.