How to fill out the Gewerbeanmeldung (trade registration) form

updated on 6. May 2021 7 minutes reading time
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This is your guide on how to fill in the Gewerbeanmeldung (trade registration) form correctly. Find out what you need to pay attention to register your business successfully. German bureaucrats are merciless when it comes to paperwork so make it flawless or expect rejection.

Under § 14 of the Trade, Commerce and Industry Regulation Act (Gewerbeordnung, or GewO), anyone engaging in commercial activity (gewerblichen Tätigkeit) must notify the authorities. This is is what the Gewerbeanmeldung is all about. If you have no idea what this is, read our guide so you’re not flying blind.

 

Get familiar with the Gewerbeanmeldung form

Before you start inputting any information, read through the trade registration form. Download a fillable pdf form from the Wiesbaden IHK website here. 

Make sure you understand what the fields are asking before filling them out. Some fields are relatively self-explanatory, others have different answer options depending on the business legal form you choose. If in doubt get advice – paperwork is serious business in Germany.

 

Run your business without dealing paperwork

Handling your paperwork yourself or getting a lawyer will cost you a lot of time or money or both. firma.de can free up whole days of your life by supporting you at a fixed price.

 

How to fill in the Gewerbeanmeldung (trade registration) form

The following instructions refer to the document linked above (form GewA 1 for setting up or taking over a trade).

No. Description
1 If your business has been entered into the commercial register (Handelsregister), ie is a legal entity (juristische Person) such as an incorporated company; registered sole trader (Einzelkaufmann); or registered partnership (eingetragene Personengesellschaft) – enter the official name with the legal form.

 

If you also use a trading name, this can also be entered in brackets.

2 If entered in the commercial register (Handelsregister) or register of cooperatives (Genossenschaftsregistereintrag) enter the place & number of the register.
3-9 The business operator (aka the trader or Gewerbetreibende) must identify him/herself for any necessary background check, eg for trade specific licences.
4a Your gender must be entered here. This is for statistical purposes. As of yet, there are no other options besides male & female.
10 For both partnerships and legal entities, the number of managing shareholders or legal representatives must be entered here. You can leave this field blank if you wish to register a trade with a sole proprietorship or as a registered trader.
11 Indicate the person authorised to represent the company. In the case of public limited companies (AG), this information is waived. If the business is a branches or dependent branch, an authorised person must also be inputted.
12 Enter the permanent establishment here; this can be the main establishment (Hauptniederlassung), branch establishment (Zweigniederlassung) or also a dependent branch establishment (unselbständige Zweigstelle).
13 If you have entered a dependent branch (unselbständige Zweigstelle) or a branch office (Zweigniederlassung) in field 12, you must enter the main office here.

 

Otherwise, leave this field blank.

14 In this field, enter the former place of business of the trade, if any.
15 The business objective (Gegenstand) needs to be comprehensive & in German. Avoid generalities like Handel mit Waren aller Art (trade in goods of all kinds). Be more specific: Elektroinstallationen (electrical installations), Großhandel mit Tiernahrung (wholesale trade in pet food), Herstellung von Möbeln (manufacture of furniture) etc.
16 Indicating whether or not you’ll be operating on a full-time or part-time basis is for statistical purposes only.
17 Input the start date of operations (commercial activities).
18 Indicating whether your business is an industrial or commercial one will determine if its assigned to IHK or HWK.
19 If you don’t intend to employ any staff or uncertain enter 0. This information is important for the Arbeitsverwaltung (labour administration). The number of employees at the start of the business must be entered here.
20-26 These fields supplement the information you entered in fields 12-16. Here you enter the type of business (eg Reisegewerbe) and whether it is a new business, a takeover, a re-opening etc.
28-1 If your trade to be registered requires licences or permit such as a Handwerkskarte (craftsman’s card) or Gewerbeerlaubnis (trade permit) enter the status of them here. You must also enter whether you have a residence permit.

Re-registering or deregistering a trade

To re-register (ummelden) or deregister (abmelden) your trade, you will need a different form to the one above. The Wiesbaden Chamber of Industry and Commerce has also published these on its website:

 

Please also note the footnotes in the PDFs.

Both forms have approximately the same fields as the Gewerbeanmeldung form, which is why it should not be too difficult to fill out these forms with our help.

The information published on our site is all written and checked by experts with the utmost care. Nevertheless, we cannot guarantee its accuracy, as laws and regulations are subject to constant change. Therefore, always consult a specialist in a specific case – we will be happy to put you in touch.

firma.de accepts no liability for any damage caused by errors in the texts.

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